NIST 7 Best Practices to Secure Virtual Meetings

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NIST 7 Best Practices to Secure Virtual Meetings

  1. Limit reuse of access codes; if you’ve used the same code for a while, you’ve probably shared it with more people than you can imagine or recall.
  2. If the topic is sensitive, use one-time PINs or meeting identifier codes, and consider multi-factor authentication (MFA).
  3. Use a “green room” or “waiting room” and don’t allow the meeting to begin until the host joins.
  4. Enable notification when attendees join by playing a tone or announcing names. If this is not an option, make sure the meeting host asks new attendees to identify themselves.
  5. If available, use a dashboard to monitor attendees—and identify all generic attendees.
  6. Don’t record the meeting unless it’s necessary.
  7. If it’s a web meeting (with video):
    • Disable features you don’t need (like chat or file sharing).
    • Before anyone shares their screen, remind them not to share other sensitive information during the meeting inadvertently.

Link to NIST Special Publication 800-42 Revision 2

“Guide to Enterprise Telework, Remote Access, and Bring Your Own Device (BYOD) Security”

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